Implementing the Disabilities Initiative

The Americans with Disabilities Act ("ADA") is one of America's most comprehensive pieces of civil rights legislation that prohibits discrimination and guarantees that people with disabilities have the same opportunities as everyone else to participate in the mainstream of American life -- to enjoy employment opportunities, to purchase goods and services, and to participate in State and local government programs and services. Modeled after the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, religion, sex, or national origin – and Section 504 of the Rehabilitation Act of 1973 -- the ADA is an "equal opportunity" law for people with disabilities.

To be protected by the ADA, one must have a disability, which is defined by the ADA as a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such an impairment, or a person who is perceived by others as having such an impairment. The ADA does not specifically name all of the impairments that are covered.

Implementation Steps in this Guide

1. Edit and Distribute the Requests for Accommodation Policy

2. Edit and Assign the Americans With Disabilities Act Guideline

3. Distribute the Understanding the ADA Assessment

4. Distribute the Accommodating Disabilities - Supervisors Assessment

5. Distribute the Recognizing Disabilities - Supervisors Assessment

6. Allow Employees to Start the Accommodation Request Form

Edit and Distribute the Requests for Accommodation Policy

Review and edit the policy

1. Click on the Library tab
2. Search for "Requests for Accommodation Policy and click on it
3. Click on the Edit button to view the list of versions
4. Click Create Draft to the right of the latest published version
5. Click Edit next to the Draft version that you just created
6. Make desired changes to the policy
7. Click Publish to finish editing the policy
8. Click on the Permissions subtab
9. Add the appropriate group(s) of users who have permission to view this policy within the library
10. Click Submit to save

Schedule the activity for distribution

1. Click on the Workspaces tab
2. Click on the Human Resources workspace
3. Click on the Disabilities initiative
4. Click on the Requests for Accommodation Policy
5. Click on Groups and assign to the appropriate groups, such as All Employees
6. Click on Schedule and set a one-time schedule based on the Hire Date. 
7. Click Save

Edit and Assign the Americans With Disabilities Act Guideline

1. Click on the Library tab
2. Search for "Americans With Disabilities Act Guideline" and click on it
3. Click on the Edit button to view the list of versions
4. Click Create Draft to the right of the latest published version
5. Click Edit next to the Draft version that you just created
6. Make desired changes to the guideline
7. Click Publish to finish editing the guideline
8. Click Permissions and assign to the appropriate group(s), such as All Employees

Distribute the Understanding the ADA Assessment

1. Click on the Workspaces tab
2. Click on the Human Resources workspace
3. Click on the Disabilities initiative
4. Click on the Understanding the ADA Assessment
5. Click on Groups and assign to the appropriate groups, such as All Employees
6. Click on Schedule and set a one-time schedule based on the Hire Date. 
7. Click Save

Distribute the Accommodating Disabilities - Supervisors Assessment

1. Click on the Workspaces tab
2. Click on the Human Resources workspace
3. Click on the Disabilities initiative
4. Click on the Accommodating Disabilities - Supervisors Assessment
5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.
6. Click on Schedule and set a one-time schedule based on the Hire Date. 
7. Click Save

Distribute the Recognizing Disabilities - Supervisors Assessment

1. Click on the Workspaces tab
2. Click on the Human Resources workspace
3. Click on the Disabilities initiative
4. Click on the Recognizing Disabilities - Supervisors Assessment
5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.
6. Click on Schedule and set a one-time schedule based on the Hire Date. 
7. Click Save

Allow Employees to Start the Accommodation Request Form

Use this if you have a disability and you believe you need a workplace accommodation. You may also use this form if you already have a workplace accommodation, but you believe it is ineffective. The disability accommodation request process is interactive and requires cooperation and communication between you, your supervisor, and the Human Resources Department. You may be required to submit supporting medical documentation about your disability and need for an accommodation.

Review the Process Workflow

Set the form routing

1. Click on the Admin tab
2. Click on Workflow/Forms subtab
3. Click on Processes
4. Search for and click on Accommodation Request Form
5. Edit the routing rules for each stage by following these suggestions:
   
   

   Stage	Suggested Routing Rule	Description
   Employee Section	Subject	Route to the "Subject" (i.e. the person who started the form)
   Supervisor Section	Manager or Supervisory Level(s)	Route to the employee's direct manager, or to an indirect manager at one or more Supervisory Levels
   HR Section	Queue	Route to a queue that contains your HR Manager or HR Department

Set the Activity to be startable by All Employees

1. Click on the Workspaces tab
2. Click on the Human Resources workspace
3. Click on the Disabilities initiative
4. Click on the Accommodation Request Form
5. Click Edit and set the Start Menu Folder to "Requests" or something similar
6. Click Groups and assign "All Employees" (or another set of group as appropriate) within the "In Start Menu" for section. 
7. Click Save