Articles in this section

See more

Implementing the Harassment Prevention Initiative

Avatar
Permanently deleted user
  • Updated
Follow

Every employee deserves a work environment that is free of unlawful harassment. In furtherance of this commitment, this program helps organizations create a work environment that strictly prohibits all forms of unlawful harassment, including: harassment on the basis of race; religion; color; sex (including breast feeding and related medical conditions); national origin; citizenship status; uniform service member status; pregnancy; age; genetic information; disability; or any other protected status in accordance with all applicable federal, state and local laws.

Implementation Steps in this Guide

  1. Edit and Distribute the Policy Against Unlawful Harassment and Discrimination

  2. Edit and Distribute the Policy Against Retaliation

  3. Schedule the Preventing Workplace Harassment for Employees Training for Distribution

  4. Schedule the Preventing Workplace Harassment for Managers Training for Distribution

  5. Schedule the Sexual Harassment Prevention for Managers and Supervisors: California AB 1825/2053 Training for Distribution

  6. Allow Employees to Start the Discrimination & Harassment Report Form

  7. Review Premium Online Training Courses:

  8. Schedule the Workplace Harassment Prevention for Employees-version 2.0 (Title VII) Training for Distribution

  9. Schedule the Preventing Sexual Harassment: A Guide for Supervisors Training for Distribution

  10. Schedule the Workplace Harassment Prevention for Managers – Multi-State Edition Training for Distribution

  11. Schedule the Bullying and Violence in the Workplace Training for Distribution

  12. Sexual Harassment: What Employees Need to Know (Spanish) Training

Edit and Distribute the Policy Against Unlawful Harassment and Discrimination

Edit the policy

  1. Click on the Library tab
  2. Search for "Policy Against Unlawful Harassment and Discrimination" and click on it
  3. Click on the Edit button to view the list of versions
  4. Click Create Draft to the right of the latest published version
  5. Click Edit next to the Draft version that you just created
  6. Make desired changes to the policy
  7. Click Publish when you have finished editing the policy
  8. Click on the Permissions subtab
  9. Add the appropriate group(s) of users who have permission to view this policy within the library
  10. Click Submit to save

Schedule the activity for distribution

  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Policy Against Unlawful Harassment and Discrimination
  5. Click on Groups and assign to the appropriate groups, such as All Employees.
  6. Click on Schedule and set an annual schedule based on the Hire Date.
  7. Click Save

Edit and Distribute the Policy Against Retaliation

Edit the policy

  1. Click on the Library tab
  2. Search for "Policy Against Retaliation" and click on it
  3. Click on the Edit button to view the list of versions
  4. Click Create Draft to the right of the latest published version
  5. Click Edit next to the Draft version that you just created
  6. Make desired changes to the policy
  7. Click Publish when you have finished editing the policy
  8. Click on the Permissions subtab
  9. Add the appropriate group(s) of users who have permission to view this policy within the library
  10. Click Submit to save

Schedule the activity for distribution

  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Policy Against Retaliation
  5. Click on Groups and assign to the appropriate groups, such as All Employees.
  6. Click on Schedule and set an annual schedule based on the Hire Date.
  7. Click Save

Schedule the Preventing Workplace Harassment for Employees Training for Distribution

Title Duration (Minutes) Type Description
Preventing Workplace Harassment for Employees 41 Course This program addresses a crucial issue in the workplace: respect. Respect is reflected in a broad range of behavior. Its opposite, disrespectful behavior, encompasses behavior that includes racial and sexual harassment, and discrimination. The consequences of disrespectful behavior for employees and the company can be devastating. Everyone deserves a respectful workplace, and this program will help you be able to do your part in creating one.
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Preventing Workplace Harassment for Employees Training
  5. Click on Groups and assign to the appropriate groups, such as any Non-Manager Level groups.  
  6. Click on Schedule and set an annual schedule based on the Hire Date.
  7. Click Save

Schedule the Preventing Workplace Harassment for Managers Training for Distribution

Title Duration (Minutes) Type Description
Preventing Workplace Harassment for Managers 47 Course Victims of harassment have well-established rights under federal law and, in many cases, under state and local law, too. And as a Manager or Supervisor, you have an important responsibility to both prevent harassment from taking place and to address it whenever it occurs in your organization. In order to meet that responsibility, you need to know what harassment and discrimination are, what laws prohibit discrimination and harassment in the workplace, what you must do to prevent and act upon workplace harassment, and how your organization’s anti-discrimination policy helps you do this. That’s what you’re going to learn in this course.
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Preventing Workplace Harassment for Managers Training
  5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.  Only use this training for non-california managers. 
  6. Click on Schedule and set an annual schedule based on the Hire Date. We recommend that you set the Immediate Distribution option to Yes.
  7. Click Save

Schedule the Sexual Harassment Prevention for Managers and Supervisors: California AB 1825/2053 Training for Distribution

Title Duration (Minutes) Type Description
Sexual Harassment and Abusive Conduct Training for California Managers: California AB 1825 and 2053 184 Course This course fulfills the California AB 1825 and AB 2053 requirement that employers of 50 of more employees train supervisors on sexual harassment and abusive conduct every two years. Potential sexual harassment entanglements can appear anywhere in the work environment and in many different forms. As a manager, you need to be on constant alert as to what's going on in the workplace and know how to deal with inappropriate and illegal behaviors. This course provides practical examples designed to raise management’s awareness of the potential employee issues and the legal liabilities associated with sexual harassment and abusive conduct.
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Sexual Harassment Prevention for Managers and Supervisors: California AB 1825/2053 Training
  5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.  Only use this training for California managers. 
  6. Click on Schedule and set an annual schedule based on the Hire Date. We recommend that you set the Immediate Distribution option to Yes.
  7. Click Save

Allow Employees to Start the Discrimination & Harassment Report Form

Use this form to immediately report incidents of discrimination, harassment, or retaliation to your Supervisor, Compliance Officer or to Human Resources. These reports are taken very seriously. An investigation will be conducted, and appropriate action will be taken if the discrimination policy has been violated.

Review the Process Workflow

Harassment_Report.png

Set the form routing:

  1. Click on the Admin tab
  2. Click on Workflow/Forms subtab
  3. Click on Processes
  4. Search for and click on Discrimination & Harassment Report Form
  5. Edit the routing rules for each stage by following these suggestions:

    Stage Suggested Routing Rule Description
    Employee Section Creator Route to the "Creator" (i.e. the person who started the form)
    Human Resources Section Queue Route to a queue that contains your senior Human Resources leadership, who will conduct an investigation.

Set the Activity to be startable by All Employees

  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Discrimination & Harassment Report Form
  5. Click Edit and set the Start Menu Folder to "Report an Incident" or something similar
  6. Click Groups and assign "All Employees" (or another set of group as appropriate) within the "In Start Menu" for section. 
  7. Click Save

Review Premium Online Training Courses

Contact your Customer Success Manager if you are interested in any of our premium course offerings. 

Schedule the Workplace Harassment Prevention for Employees-version 2.0 (Title VII) Training for Distribution

Title Duration (Minutes) Type Description
Workplace Harassment Prevention for Employees, version 2.0 (Title VII) 30 Course Harassment at work can have a corrosive effect on an organization's culture and can lead to low employee morale, reduced productivity, and even criminal liability. Focusing on the forms of harassment prohibited by federal law, this course will provide an overview of the types of behaviors that can give rise to harassment claims, including those based on sex, race, color, national origin, religion, age, and disability. It will also discuss the benefits of and strategies for promoting a respectful work environment that is free of all forms of harassment, intimidation, and discrimination. This course was developed with subject matter support provided by the Labor & Employment Law Group of the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, PC. 
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Workplace Harassment Prevention for Employees-version 2.0 (Title VII) Training
  5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.  Only use this training for California managers. 
  6. Click on Schedule and set an annual schedule based on the Hire Date. We recommend that you set the Immediate Distribution option to Yes.
  7. Click Save

Schedule the Preventing Sexual Harassment: A Guide for Supervisors Training for Distribution

Title Duration (Minutes) Type Description
Preventing Sexual Harassment: A Guide for Supervisors Training 60 Course Typically, when people hear the term workplace harassment, they think of sexual harassment. But that is just one of the many forms workplace harassment may take. Unlawful harassment is any form of unwanted or unsolicited behavior directed at an individual or group of individuals by another employee or superior on the basis of a protected characteristic as outlined by various anti-discrimination laws (Title VII of the Civil Rights Act, the Americans with Disabilities Act, and the Age Discrimination in Employment Act). These protected characteristics include race, color, national origin, religion, sex, disability, and age. Depending on state law and other circumstances, additional characteristics such as sexual orientation and marital status may also be protected. This course will review the characteristics of various forms of harassment and discuss what supervisors and managers can do to discourage harassing behavior of any type in their own work groups by their employees or themselves. This course was developed with subject matter support provided by the Labor, Employment, and Employee Benefits Law Group of the law firm of Sheehan Phinney Bass + Green PA. 
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Preventing Sexual Harassment: A Guide for Supervisors Training
  5. Click on Groups and assign to the appropriate groups, such as any Manager Level groups.  Only use this training for non-california managers. 
  6. Click on Schedule and set an annual schedule based on the Hire Date. We recommend that you set the Immediate Distribution option to Yes.
  7. Click Save

Schedule the Workplace Harassment Prevention for Managers – Multi-State Edition Training for Distribution

Title Duration (Minutes) Type Description
Workplace Harassment Prevention for Managers – Multi-State Edition Training 120 Course Harassment, discrimination, and retaliation can have a very negative impact on an organization's work environment. Managers and supervisors have a responsibility to both their employees and their company to know their role in preventing and responding to all forms of workplace discrimination and harassment, including sexual harassment and retaliation. This two-hour course is intended to help develop a set of values in managerial and supervisory employees that will assist them in preventing and effectively responding to incidents of workplace harassment. This course is designed specifically to address the sexual harassment training requirements under California, Connecticut, and Maine law, but is applicable for supervisor and manager training in all states. Additional customization is required in order to fully address the state requirements. This course was developed with subject matter support provided by the Employment Law Group of the law firm of Wilson Sonsini Goodrich & Rosati.
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Workplace Harassment Prevention for Managers – Multi-State Edition Training
  5. Click on Groups and assign to the appropriate groups, such as Managers and supervisors in any company, including those in CA, CT, and ME.  This course can be used in all States.
  6. Click on Schedule and set an annual schedule based on the Hire Date. We recommend that you set the Immediate Distribution option to Yes.
  7. Click Save

Schedule the Bullying and Violence in the Workplace Training for Distribution

Title Duration (Minutes) Type Description
Bullying and Violence in the Workplace Training 30 Course This course seeks to help employees understand the circumstances that can trigger violence in the workplace and to offer strategies for preventing the escalation of conflict. According to the Bureau of Labor Statistics, in the US, 17% of the 4,609 work-related deaths in 2011 were attributable to violence, of which 458 instances were homicides (US Department of Labor, 2011). Workplace violence includes a range of acts such as assault, stalking, bullying, robbery, and harassment. This course will help employees to recognize early warning signs of potential workplace conflict and the actions they can take to prevent situations that may lead to workplace violence.
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Bullying and Violence in the Workplace Training
  5. Click on Groups and assign to the appropriate groups, such as All Employees.
  6. Click on Schedule and set an annual schedule based on the Hire Date. 
  7. Click Save

Schedule the Sexual Harassment: What Employees Need to Know (Spanish) Training for Distribution

Title Duration (Minutes) Type Description
Sexual Harassment: What Employees Need to Know (Spanish) Training

Conocimiento sobre el acoso sexual de los empleados		 30 Course El acoso sexual puede tener un impacto desastroso en las víctimas, los agresores y en la compañía donde ocurre la ofensa. Capacitar a los empleados sobre los aspectos esenciales de las conductas prohibidas es una parte importante para reducir la responsabilidad y mantener un entorno laboral profesional. Este curso ayuda a los participantes a identificar dos tipos de acoso sexual y a reconocer los comportamientos que pueden considerarse acoso sexual en el lugar de trabajo. Los participantes también aprenderán los procedimientos disponibles para las víctimas, los derechos de los empleados y las responsabilidades de los empleadores en relación al acoso sexual en el lugar de trabajo. Este curso de una hora puede ayudar a la compañía a demostrar su compromiso para lograr un entorno justo, responsable y organizacional saludable libre de acoso e intimidación. Este curso se desarrolló con el apoyo de temas proporcionados por el Grupo de abogados para beneficios del empleado, empleo y trabajo de la firma de abogados de Sheehan Phinney Bass + Green PA. 
  1. Click on the Workspaces tab
  2. Click on the Human Resources workspace
  3. Click on the Harassment Prevention initiative
  4. Click on the Sexual Harassment: What Employees Need to Know (Spanish) Training
  5. Click on Groups and assign to the appropriate groups, such as Non-Managers who have a primary language of Spanish.
  6. Click on Schedule and set an annual schedule based on the Hire Date. 
  7. Click Save

Comments

0 comments

Please sign in to leave a comment.