Implementing the Indoor Air Quality Initiative

It is a goal of the Company to provide employees with a high quality work environment that is free of unacceptable levels of indoor air contaminants. The purpose of the Indoor Air Quality ("IAQ") Management Program is to ensure that an optimum level of indoor air quality is provided in Company buildings. To achieve this, the IAQ Program outlines proper procedures for IAQ problem prevention and complaint response.

Implementation Steps in this Guide

1. Review, Edit and Distribute the Indoor Air Quality Management Policy

2. Edit and Assign the Indoor Air Quality Management Guideline

3. Distribute the Indoor Air Quality Management Assessment

4. Allow Employees to Start the Indoor Air Quality Investigation Report Form

5. Schedule the Indoor Air Quality Management Program Audit/Review Checklist Form

Review, Edit and Distribute the Indoor Air Quality Management Policy

Review and edit the policy

1. Click on the Library tab
2. Search for "Indoor Air Quality Management Policy" and click on it
3. Click on the Edit button to view the list of versions
4. Click Create Draft to the right of the latest published version
5. Click Edit next to the Draft version that you just created
6. Make desired changes to the policy
7. Click Publish to finish editing the policy
8. Click on the Permissions subtab
9. Add the appropriate group(s) of users who have permission to view this policy within the library
10. Click Submit to save

Schedule the activity for distribution

1. Click on the Workspaces tab
2. Click on the Safety workspace
3. Click on the Indoor Air Quality initiative
4. Click on the Indoor Air Quality Management Policy
5. Click on Groups and assign to the appropriate groups
6. Click on Schedule and set the appropriate schedule
7. Click Save

Edit and Assign the Indoor Air Quality Management Guideline

1. Click on the Library tab
2. Search for "Indoor Air Quality Management Guideline" and click on it
3. Click on the Edit button to view the list of versions
4. Click Create Draft to the right of the latest published version
5. Click Edit next to the Draft version that you just created
6. Make desired changes to the guideline
7. Click Publish to finish editing the guideline
8. Click Permissions and assign to the appropriate group(s)

Distribute the Indoor Air Quality Management Assessment

1. Click on the Workspaces tab
2. Click on the Safety workspace
3. Click on the Indoor Air Quality initiative
4. Click on the Indoor Air Quality Management Assessment
5. Click on Groups and assign to the appropriate groups
6. Click on Schedule and set the appropriate schedule
7. Click Save

Allow Employees to Start the Indoor Air Quality Investigation Report Form

Use this form to report issues regarding your organization's indoor air quality.

Review the Process Workflow

Set the form routing

1. Click on the Admin tab
2. Click on Workflow/Forms subtab
3. Click on Processes
4. Search for and click on Indoor Air Quality Investigation Report Form
5. Edit the routing rules for each stage by following these suggestions:
   
   

   Stage	Suggested Routing Rule	Description
   Employee Section	Creator	Route to the "Creator" (i.e. the person to started the form).
   HR Section	Queue	Route to the Human Resources Queue, or equivalent.
   Safety Coordinator section	Queue	Route to the Safety Coordinator Queue, or equivalent.
   Safety Review Board section	Queue	Route to the Compliance Officer, Safety Review Board or Senior Management Queue, or equivalent.

Schedule the Activity for distribution

1. Click on the Workspaces tab
2. Click on the Safety workspace
3. Click on the Indoor Air Quality initiative
4. Click on the Indoor Air Quality Investigation Report Form
5. Click Edit and set the Start Menu Folder to "Report an Incident" or similar
6. Click Groups and assign "All Employees" (or another set of group as appropriate) within the "In Start Menu" for section. 
7. Click Save

Schedule the Indoor Air Quality Management Program Audit/Review Checklist Form

Use this form to audit your organization's Indoor Air Quality Management Program.

Review the Process Workflow

Set the form routing

1. Click on the Admin tab
2. Click on Workflow/Forms subtab
3. Click on Processes
4. Search for and click on Indoor Air Quality Management Program Audit/Review Checklist Form
5. Edit the routing rules for each stage by following these suggestions:
   
   

   Stage	Suggested Routing Rule	Description
   Safety Coordinator Section	Subject or Queue	Route to the "Subject" (i.e. the person to whom the system sent this form).  This stage can alternatively be assigned to a queue.
   Safety Review Board section	Queue	Route to the Compliance Officer, Safety Review Board or Senior Management Queue, or equivalent.

Schedule the Activity for distribution

1. Click on the Workspaces tab
2. Click on the Safety workspace
3. Click on the Indoor Air Quality initiative
4. Click on the Indoor Air Quality Management Program Audit/Review Checklist Form
5. Click on Groups and assign to the appropriate group(s), such as your Safety Coordinator
6. Click on Schedule and set the appropriate schedule. We suggest at least an annual schedule. Be sure to add a number of days to distribute the form before it is due.
7. Click Save